22-minute wait for 101 answer, Colburn council hears

Colburn Village Hall.

MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 16th JULY 2018 AT 6.15 PM AT COLBURN VILLAGE HALL

PRESENT

Mayor
Councillors:
Clerk:
Helen Grant (Chair)
Keith Chadwick, Angela Dale, Kevin Foster, Lynn Nassau, Charlene Thirlwell & Michael Ward
Philippa Graves
Deputy Clerk: Angela Pickersgill
District Cllr: William Glover

There were no members of the public present.

CLOSED SESSION FOR CO-OPTION OF NEW COUNCILLOR

Cancelled – no applicants. Kevin Foster had been duly elected (uncontested election) and he was welcomed having
signed the declaration of office form. COUNCIL HAS ONE VACANT SEAT.

1. APOLOGIES –Cllr Bell (agreed absence), Jag Sharma & District Cllr Bev Partridge. Non attendance – Stuart Styles

2. “DECLARATION OF INTERESTS” – none

3. MINUTES OF THE PREVIOUS MEETING

It was RESOLVED that the Minutes of the Town Council meeting held on 18th June were approved as a true and correct record and were signed by the Mayor.

Matters arising –

Item 6, p3 – bye laws for dogs in play areas. RDC looked at making some of their play areas smoke free and then it was suggested to extend to other anti-social behaviour in play areas including alcohol consumption, exercise of dogs, litter, smoking and vaping which would be part of a Public Spaces Protection Order. The problem is the complicated system for setting up a PSPO which must involve police and community safety partners and once in place, who would manage and monitor, issue the notices, penalties and fines etc. It is suggested to maintain signage of ownership, no dogs and smoking signs on all entrance gates to play parks and rely on personal good behaviour as legal enforcement is almost impossible to implement.

Item 6, p3 – visibility issues exiting Lidl junction. CC Carl Les has said that it is the landowners’ responsibility to cut back vegetation and he was unwilling to use taxpayers’ money for such a purpose. He will pursue with Highways and if necessary, work will be carried out and the landowner billed.

4. POLICE MATTERS

Report for period 18th June to 9th July was circulated at the meeting (full report can be found on the website).

Crime reported for the period 15 incidents; crime reported for same period 2017 was 9. 1 Autocrime, 1 Criminal Damage, 12 Violence ASB – 15 incidents (same period last year 16). 10 Nuisance and 5 Personal reports, 4 reports were of a mini moped in the area. Officers have liaised with RDC and an individual has been issued with a FPN. 3 reports are parking issues, 2 reports are related to an assault incident and 1 report is FB harassment.

Cllr Dale had witnessed the same group of known troublemakers in the Forest Drive/back of Dean Close area kicking cars and fighting. She phoned 101 and waited 22 minutes for an answer. The litter and debris around the steps from the pathway to The Broadway/Piper Hill is unattractve and Streetscene have cleared several times but cannot do this on a daily basis. The group are moving about from this site to the Business Park and have been seen at Tesco. The elderly people in Dean Close have complained about the language that they are exposed to. This is a group of 14-16 youths who are clearly visible but there are no police to move them on or deal with the situation.

It was agreed to invite Inspector Gee to the September meeting as this problem has and is not being resolved.

Also the clerk to ask Chloe Lewis, RDC, to warn the members of the local Business Association of the high level of ASB on the Business Park and ask for any damage to property to be reported to her.

Ward Surgeries

PCSO Kaye and PCSO Whitehead will be holding ward surgeries at the Colburn Library on the following dates. If you have anything you want to discuss then please attend and speak with them.
Saturday at 10.30 – 11.30 on 28th July, 25th August & 22nd September

Keep up to date with Catterick Policing by joining twitter and follow us @NYPCatterickSNT

Anyone interested in Colburn specific incidents or who is interested in Colburn Community Watch can follow us on TWITTER@colburnwatch.

National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers anonymously on 0800 555 111

In an emergency or where a crime is in progress always call 999. Contact details – PCSO 3556 Angela Kay angela.kay@northyorkshire.pnn.police.uk PCSO 6607 Katie Whitehead Katie.whitehead@northyorkshire.pnn.police.uk

5. TO ADD THE ADDITIONAL WORDING ON THE SELECTION OF MAYOR/DEPUTY MAYOR TO PARAGRAPH 5e OF THE REVISED MODEL STANDING ORDERS 2018
TO ADOPT THE RECORDS MANAGEMENT POLICY TO SUPPRT DATA PROTECTION POLICY
(circulated with agenda)

The additional wording together with new front page had been circulated with the agenda and should be added to the Revised Standing Orders which were circulated for the June meeting)
It was
RESOLVED to adopt the Records Management Policy as seen.

6. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT

As Mayor, Cllr Grant wished to thank all those who had attended the Mayor’s Church Service and helped to make the weekend’s activities so successful particularly Angela Dale and Angela Pickersgill.

The Town Council had been invited to the Stockton on Tee Armed Forces Day celebrations but not by Richmond DC to their day. Deputy Clerk to ask Democratic Services for a reason.
County Councillor Grant gave an update on some of the issues with which she had been involved 

Highways carrying out surface dressing on many local roads. Inconvenient but badly needed to maintain safety and long term quality of surface.

Grass cutting at Albermarle Drive – The patch corner of Chestnut Crescent was the responsibility of NYCC and was being looked into. The patch on other side of road will cost approx. £3000 to hard surface.

Grass cutting Colburn Village – NYCC did cut in previous years although some parts have been maintained by residents who are now unable to continue this work. Area 1 are gathering information and will answer.

Hanson Social Club urgently needed a sign which has been paid for by Cllr Grant out of her Locality Budget.

Hildyard Row pavement re-surfacing will be done shortly once the flagstones have been repaired at the top end. Cleveland and Castleton Roads, off Horne Road, are PRIVATE roads and not part of the public system.

Problem with Newsletter distribution carried out by Richmondshire Today. Newsletter not reaching Colburn Village

– Deputy Clerk to resolve.

7. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN

Cllr Partridge – sent email report as she was at a Task Meeting of Scrutiny. At Scrutiny meeting 21st June, the Tenants Panel gave their annual report and asked if any Council tenants would be interest in joining the committee.

The Workshop regarding waste and recycling were looking into a visit to the main recycling plant and also encouraged members to go out on rounds to see how the process worked and to get feedback from residents/operatives.

Next Local Plan Working Group Meeting is set for Thurs 26th July. Resident from Colburn using traffic lights early every morning had asked if sensors could be used instead of the set times as he sits waiting with no other traffic crossing. This would alleviate traffic back-up in busy periods and keep the A6136 more free flowing. It was confirmed that the lights are working on sensors and are safe.

Cllr Dale – reported that the revised housing plans for Colburndale 2 are published and she and Cllr Grant would be meeting with Bart Milburn on site Tues 17th July at 10 am to look at the Hanson Social Club situation.

Cllr Glover – reported on the meeting of the Corporate Board and a report on the demographic changes in Richmondshire expected up to 2025. There was a projected reduction in the population in the National Park upland areas and a very large increase in the Garrison area He was hoping that housing development would now be spread more evenly throughout the district and not concentrated on Colburn which is largely built over. The aged 65 and over population was also increasing. Interesting projections with a need to watch future housing development plans.

Cllr Grant had attended the Local Government Association conference and noted that in southern England, massive housing developments had been accompanied by gifts to the community which was not being replicated in Richmondshire.

Cllr Dale supported the statement noting how little Colburn had received in increased community space or sport/open space improvements. The Business Park has potential for high tech employment but RDC needs to offer incentives for businesses to stay, expand and bring in new.

Cllr Chadwick confirmed that both Darlington and Newton Aycliffe

Councils offer excellent packages to encourage businesses to move into their areas.

Cllr Glover was asked to officially seek a written response from Richmondshire executive on this subject.

Cllr Glover was asked if he would help organise the Boundary Walk around the ward which is due every 7 years. Cllr Foster agreed to help too and October was an agreed time. The walk would be raising money for Alzheimer’s & Dementia charities to encourage participation.

8. REPORTS FROM OTHER BODIES AND SUB-COMMITTEES

Present membership – Cllr Helen Grant as chair of both sub-committees

Play Park & Open Spaces – Cllrs Angela Dale, Jag Sharma & Charlene Thirlwell

Planning – Cllrs Keith Chadwick & Michael Ward

a. Play Park & Open Spaces Sub-Committee – latest meeting Fri 15th June at 9 am

A meeting with major Linden representatives had taken place on Friday 18th May at Marne Grange proposed Play park site and a further meeting would be held at the end of July to monitor progress.

A meeting with Miller Homes’ representative was being arranged within the next 10 days to check the suitability of the Chase play park adjacent to Chepstow Close being taken on by Colburn Town Council.

b. Joint Burial Board – mins of meeting held on Thurs 21st June circulated by email. The Board agreed to coopt a non-voting member to provide additional advice and guidance on maintaining Hipswell Cemetery.

Those interested to email the clerk at jon.rutherford@hotmail.co.uk by 12th July.

The clerk was asked to write to the Burial Board clerk for further details of the role and responsibility of this new person. Does it affect the Terms of Reference? Colburn Town Council also suggested bi-monthly meetings in future to encourage better attendance. Cllr Dale resigned due to pressure of work.

c. Garrison Area Partnership – no current meeting held.

d. Youth Project – noted this was doing very well and youth members would come and speak to the Town
Council in September or October.

d. Planning Sub-Committee
Plans agreed by Colburn Town Council:-

18/00361/FULL Planning Permission for Detached Double Garage with Storage and DIY Workshop above at 40A Sutton Avenue, Colburn DL9 4NW (closed 11 July 2018)
18/00381/FULL Planning Permission for Loft Conversion including Roof light to Front Elevation and 2 Roof lights to Rear Elevation at 38 Sutton Avenue, Colburn DL9 4NN (closed 17 July 2018)
RDC decisions:- – 18/00106/FULL Planning Permission for Timber Building adjacent to Existing Dwelling for use as a Hairdressing Salon at 55 Albermarle Drive, Colburn DL9 4EZ (passed 24 April 2018) 18/00255/FULL Planning Permission to Remove Existing Flat Metal Roof, replace with Pitched Roof and add 4mx8m Wooden Extension to Existing Outbuilding at 35 First Avenue, Colburn DL9 4RH (passed 26 June 2018) 18/00272/FULL Planning Permission for Erection of a Timber Summer House in the Garden to the front at 5 Colburn Drive, Colburn DL9 4QR (passed 13 June 2018)

Withdrawn – 17/00890/FULL Planning Permission for 95 Dwellings and associated infrastructure at Colburn Business Park, Colburn DL9 4LR (2nd July 2018) 18/00217/FULL Planning Permission for Placement of Two Shepherd Huts within the Grounds to be
used as Holiday Accommodation at Hildyard Arms, Colburn Village DL9 4PD
(31st May 2018)

9. CORRESPONDENCE & DISCUSSION ON CIRCULATION OF NEWSLETTER ARRANGEMENTS

No correspondence. Newsletter dealt with previously under item 5.

10. FINANCIAL MATTERS –

Quarterly figures for April – June

Circulated with agenda together with a Financial Summary to date.

Cheques for approval – list circulated at meeting

It was RESOLVED to pay the following cheques presented for 2 signatures:

United Carlton Office Systems – June copier charge
Stockton on Tees BC – Mayor’s ticket
Gardening Competition prize money
Many Bookkeeping Services – July payroll
Colburn Village Hall – office/meeting charges July – Sept
Trevor Nunn – Gardening Trophy engraving
Cllr Michael Ward – mileage for deputy mayor representation
Richmondshire DC – 2
nd quarter Allotment Lease July-Sept
Eyecatching Signs – replacement sign one of Chase Play Parks
Clerk’s salary July (+12.5hrs)
Mileage
Deputy Clerk’s salary July (+6hrs)
Copy Paper
Robertson’s Garden Services –
28
th May – 22nd June 4 weeks 80 hrs
Play park repairs
Open Spaces sundries
United Carlton Office Systems – July copier charge
£68.88
£30.00
£245.00
£15.00
£840.00
£9.99
£28.80
£87.50
£150.00
£612.25)
£9.35)
£398.87)
£10.00)
£621.60
£408.87
£1200.00)
£13.97
£14.84
£1228.81

Post-dated cheques for August

Many Bookkeeping – Aug payroll
Clerk’s Salary – Aug
£15.00

Deputy Clerk’s Salary – Aug

Robertson’s Gardening Services – Aug
United Carlton Office Systems – Aug copier charge

11 DATE OF NEXT MEETING: MONDAY 17th September 2018 commencing at 6.15 pm

12. ANY OTHER BUSINESS (at the Chairman’s discretion)

Cllr Foster – noted the dislodged kerb stone, back of the Fish & Chip shop. Deputy clerk to report.

Cllr Nassau – noted a young man on 3rd July selling poor quality cleaning stuff door to door. This had been reported to Trading Standards.

The meeting closed at 7.30 pm