Anti-social behaviour problem discussed at Colburn meetings

Colburn Village Hall.

MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 15th MAY 2017 FOLLOWING THE ANNUAL MEETING AT COLBURN VILLAGE HALL

PRESENT

Mayor Melanie Bell (Chair)

Councillors: Keith Chadwick, Angela Dale, Helen Grant, Jag Sharma, Gareth Sutterby, Charlene Thirlwell,
Michael Ward & Steve Wright

Clerk: Philippa Graves

There were 8 members of the public present.

CLOSED SESSION ON SOCIAL MEDIA moved to end of meeting

1. APOLOGIES –Cllrs Lynn Nassau, Stuart Styles (agreed absence), District Cllr Bev Partridge & Deputy Clerk
Angela Pickersgill

Invited but no attendance – District Cllr W Glover

2. COUNCILLOR “DECLARATION OF INTERESTS” –Cllr Grant, item 11, additional weekly pick up of
Village Hall waste bin for Play Park/Open Spaces waste.

3. MINUTES OF THE PREVIOUS MEETING
It was RESOLVED that the Minutes of the Town Council meeting held on 10th April and minutes of the Play Park and Open Spaces Sub-committee meetings held on 9th May (circulated at meeting) were approved as a true and correct record and were signed by the Mayor.

Matters arising –

From page 1, Defibrillators for Colburn Ward – a quotation for the electrical work to install defibrillators at Colburn Sports Centre, Alpha Dental Surgery and Colburn Village Hall had been received, £493.41 + VAT. The electrical work has been carried out and Dave Jones has installed the defibrillators. On line registration now required for extended warranty – Deputy Clerk to action. Cllr Dale mentioned that the Defibs need “custodians” to regularly check they are intact and working. Any resident or councillors can take responsibility and will be supplied with a crib sheet to follow. The British Heart Foundation supplies Training DVD’s which can be used by any community group and the Afternoon Teas could be a useful event. There is one heated indoor cabinet which can be given to a community group.

From page 1, HGV parking in Easton Way and Walkerville Industrial Estate – Cllr Chadwick had noted the 7.5
tonne exemption sign therefore large vehicles should not be entering and parking unless on business which he had pointed out to the local Police Team. The police confirmed that they patrol the area and give out the RDC leaflets advising them of the prohibition but the majority of the drivers are not in a position to move on due to the TACO restrictions. Cllr Grant to take up with Highways and clerk to contact police.

From page 3, RDC & Boundary Review – RDC’s plan would be presented to Full Council and the agreed plan sent to the Boundary Commission. The Commission will send out a consultation on the plan to all parish/town councils at the end of May and that will be the vehicle for the Town Council’s response to RDC’s plan.

From page 4, AOB – take out ‘Coronation‘ before Park Run project. The runs will start from Richmond Racecourse on 3rd and 17th June. Volunteers for steward, please contact Jag Sharma.

From Open Spaces meeting – litter pick of Business Park received good feedback. Cllr Sutterby felt that the businesses should be asked to support next time as a quantity of rubbish was found in their area of the Park.

Austin Gordon already arranged a litter pick at Sports Centre on 4th June 9 – 1 pm. He will also support planned 19th July litter pick.

Dog bins – Sally Dixon and Dog Warden have agreed for a dog bin to be sited down Back Lane towards Colburn Village since there are bins near Beckside at Albermarle and this is a popular dog walking route. A bin cannot be placed between Bluebell Walk, Woodside Chase and Business Park as the bin would be too far away for collection or too near to the houses. Sally is investigating a suggested bin on the verge opposite Colburn Lodge near the entrance to the Business Park into which the bin lorry could stop and turn.

4. UPDATE WITH NEIL LINFOOT, NYCC HIGHWAYS REGARDING THE A6136 HILDYARD ROW
TRAFFIC LIGHT UPGRADE

Due to a communication confusion Neil Linfoot was not present but a meeting had taken place at 9.30 pm on 9th May with Cllrs Dale and Grant where it was decided to remove the existing planters and install a new bench. An update for 12th May was circulated at the meeting and on the website.

Residents noted the inactivity on the site and queried the 7th July finish date as they had heard rumours of a September end date. Cllr Grant was having a meeting the next morning and would take up the end date question. Residents were extremely worried at any further extension and Cllr Grant suggested that every business owner should make a claim against the construction company. The clerk to clarify the free car parking status which was guaranteed until the end of May with RDC. Residents asked about whether there were penalties for late completion under the contract and Cllr Grant confirmed she would ask the question.
Neil Linfoot would be asked to attend the June meeting with an update.
5. POLICE MATTERS

The following report for period 10th Apr to 14th May was circulated at the meeting. Crime reported for the period 18; crime reported for same period 2016 was 24.

1 Autocrime – theft of number plates from a coach.
1 Burglary – a games console has been stolen from a house.
10 Criminal damage – 2 offences involve damage cause on the Colburn Business Park, 2 offences have been
reported as part of a neighbour dispute, a CRD was issued to resolve one of these. 1 offence can to light as part of further ASB at the leisure centre; a local young person has been interviewed and the case is with the Youth Justice Service for a disposal decision.
3 Violence – enquiries are ongoing in relation to these offences.
2 Theft – both are offences involving theft from shop and enquiries are ongoing.
1 Fraud/Forgery – a male has reported being scammed by a loan company, the matter was referred to Action Fraud.
1 Drugs – a male was arrested following a stop search for drugs.
Anti-social Behaviour –36 reports (18 in the same period 201

6). There is an ongoing issue with anti-social behaviour stemming from the Business Park. Young people are using the area to drink and there are associated issues with minor damage etc. The Police was taking a proactive approach in relation to this as we do not want matters to get to the level that it did last year at the same location.

The location remains on the patrol plan and is visited by NPT staff regularly. A number of persons have been issued dispersal notices effectively banning them from the area for a period of time. A number of people have been interviewed under caution for the offences and decisions are being made as to how they will be dealt with. The police are also exploring options in partnership with RDC, these could include use of Community Protection Notices and/or Public Spaces Protections Orders.
Some of the ASB has spread into the main estate and similar approaches are being adopted here. Parents have also been spoken to.
Cllr Dale reported on an unfortunate ASB Library incident where the new volunteers were intimidated and the police called.

A resident complained yet again about the poor response to the 101 service with an unhelpful attitude from the
responder. It was agreed to invite Inspector Gee to the next meeting to discuss various police matters.
Ward Surgeries PCSO Kaye and PCSO Whitehead will be holding ward surgeries at the Colburn Library on the following dates. If you have anything you want to discuss then please attend and speak with them.
Thursdays at 10 – 11 pm on 20th April and 18th May.

North Yorkshire Community Messenger service is a free service that allows messages to be shared by the Police to members of a specific community area. Messages can be received via email, text, facebook and phone message. It is easy to sign up, just visit www.nycm.co.uk from a PC or smartphone. If you are interested in signing up to community messenger but do not feel confident enough with or have access to the internet please make contact with a member of the team.
Keep up to date with Catterick Policing by joining twitter and follow us @NYPCatterickSNT Anyone interested in Colburn specific incidents or who is interested in Colburn Community Watch can follow us on
TWITTER@colburnwatch.

National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers
anonymously on 0800 555 111

In an emergency or where a crime is in progress always call 999. Contact details –

PC 138 Gary Treweek gary.treweek@northyorkshire.pnn.police.uk

PCSO 3556 Angela Kay angela.kay@northyorkshire.pnn.police.uk

PCSO 6602 Katie Whitehead Katie.whitehead@northyorkshire.pnn.police.uk

If you wish to speak to a member of the team by phone please ring 101, option 2 and ask for the person you wish to speak with using their collar number as above 138, 3556 or 6602.

6. NEIGHBOURHOOD PLAN UPDATE

Cllr Dale had collated the replies received from the returned leaflets ready for the meeting held on Thursday 11th May with Callum McKeon and Chloe Lewis in the Village Hall. As there were only 61 responses, this was insufficient support to set up a Neighbourhood Plan. On a positive note, people with suitable skills had been identified which could be used to create a Community Action Plan.
Cllr Wright was still concerned about the Community Infrastructure Levy (CIL) which should be available to the locality where new houses are being placed (15% or 25% if a Neighbourhood Plan is in existence). Cllr Dale
confirmed what Callum McKeon had said on 11th May meeting that this was a government scheme which was being reviewed and might not continue. It was a process that RDC had started work on (it was similar to the Local Plan) but had a year to complete and be accepted.
Callum McKeon had also confirmed that the conditions for the Social Fund would remain at 30% of the project grant with the claimant needing 70% of the cost upfront. This fact gave rise to the question of how could Colburn as a community obtain funding in the future as the various community groups (church hall, village hall, sports centre) and the Town council itself did not hold reserves of money on which to base a grant application.

It was RESOLVED to ask RDC for the following:-

a) The amount of money RDC has received from the New Homes Bonus for the last 2 years (2014-15, 2015-16)

b) How much money has benefitted Colburn in the form of grants such as COF, GAP, Small Business grants
since 2013?

c) Colburn Town Council should produce a costed out “wishlist” of improvements and additional amenities
which they feel are necessary for the increasing number of residents. This could include improvements to the
church & village halls, sports centre building and pitches, provision of allotments. Clerk to liaise with Chloe and Sam at RDC.

Callum McKeon had offered to attend a Town Council meeting to discuss such issues but a firm plan needed to be prepared in advance.

7. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT

County Councillor Grant was congratulated on her re-election. There was little new to report but she had been
appointed as Vice Chair to the Care & Independence Committee, work in the social sphere which interests her.
Discussion on White Shops A6136 upgrade covered under item 4.

8. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN

No report received from District Cllr Glover.

Cllr Partridge – Full council of RDC have submitted their proposal of 24 members to the Boundary Commission and if accepted, parish/town councils will be consulted formally on the planned reduction.

Cllr Dale – Full Council meeting on Tues 16th May. She made the point that there are 3 District Councillors for the ward and as a Town Councillor, she was happy to take the concerns of residents to RDC meetings. She encouraged residents to contact both Cllrs Glover and Partridge when they had issues so that they too were aware of the feelings of residents particularly during this time of large scale house expansion. Contact details on RDC website.

The clerk to ask Colin Dales about the car parking ticket machine and how much money has been paid incorrectly during the current free parking period.

 

9. REPORTS FROM OTHER BODIES AND SUB-COMMITTEES

Present membership – Cllr Mel Bell as chair of both sub-committees

Play Park & Open Spaces – Cllrs Keith Chadwick, Angela Dale, Helen Grant & Charlene Thirlwell

Planning – Cllrs Lynn Nassau, Gareth Sutterby, Michael Ward and Steve Wright

a. Play Park & Open Spaces Sub-Committee – No date for next meeting as yet.

b. Joint Burial Board – minutes of meeting Thurs 27th April had been circulated by email. Annual meeting
arranged for Thursday 18th May at 6 pm. New TC representatives emailed to clerk.

c. Garrison Area Partnership – Latest meeting held on Thurs 16th March at 6.30 pm at Tesco’s Store,
Catterick Garrison.

d. Planning Sub-Committee –

Plans agreed by Colburn Town Council:-
17/00296/FULL Planning Permission for Two Storey Extension to Side & Rear of existing Dwelling at
39 Cleveland Road, Colburn DL9 4JR (closing date 25 May 2017)
RDC decisions:- – none

10. CORRESPONDENCE –
Corporate Peer Challenge Richmondshire DC – 2nd – 4th November 2016 Feedback Report circulated at the
meeting.

11. FINANCIAL MATTERS –
Waste Removal from Play parks and Open Spaces – the large Village Hall bin is being filled with Town Council
rubbish and there is a need for an additional weekly pick up as required at a cost of £10.30 to RDC.
It was RESOLVED to pay for additional pick ups as required particularly during the warmer summer months when the parks are used more frequently.
Cheques for approval – list circulated at meeting

It was RESOLVED to pay the following cheques presented for 2 signatures:
Deputy Clerk re-imbursement – office telephone £45.99

United Carlton Office Systems – Apr copier charge £34.87

Many Bookkeeping Services May Payroll £15.00

Colburn, Hipswell & Scotton Joint Burial Authority

– Precept 2017/18 £3744.00

Wel Medical – 4 Defibrillators + cabinets £6080.40

Zurich Insurance – renewal June 2017 – May 2018 £384.46

Clerk’s salary May (+3 hrs) £520.05)

Re-imbursements – mileage £13.20)

Copy paper and sellotape £5.25)

Envelopes £7.00) £545.50

Deputy Clerk’s salary May (+4 hrs) £357.28)

Trophy engraving £6.99) £364.27

Robertson’s Garden Services – 10th Apr –12th May 4 weeks 72 hrs £1080.00

Green waste Colburn Village £30.00 £1110.00

Liam Jaques – litter picking 12 hrs £120.00

United Carlton Office Systems – May copier charge

12. DATE OF NEXT MEETING: MONDAY 19th June 2017 at 6.15 pm followed by Mon 17th July at 6.15 pm.

13. ANY OTHER BUSINESS (at the Chairman’s discretion)

Cllr Ward – gave apologies for 19th June meeting in advance.

Cllr Dale – Fri 19th May Show “What memories are made of” at Village Hall, £5 adults, £3 children

Build our Wall Afternoon Tea charity event on Sat 10th June in aid of Village Hall

WAGS Choir fundraiser for Jack Weaver fund on Fri 16th June at Village Hall

End of July – Gardening Competition, details to be published

Member of public asked for different categories in the Gardening Competition and for different judges suggesting

Barry Robertson, Maintenance Person, as a new face to add to the panel.

Both Cllrs Jag Sharma & Michael Ward left the meeting at this point as it was late.

Closed private session for discussion on Social Media (no public present)

The Chair reported that the agreed meeting between herself and another councillor had not taken place due to
someone leaking the information from the closed meeting held on 10th April. The absent councillor had refused to meet the chair and shown rude and aggressive behaviour to the Deputy Clerk in the Town Council office witnessed by other people in the Village Hall at the time.

It was RESOLVED to refer the both behaviours as unacceptable to RDC under a Code of Conduct complaint.

There being no further business the meeting closed at 9.15 pm.

 

MINUTES OF THE ANNUAL MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 15TH MAY 2017

AT 6 PM COLBURN VILLAGE HALL

PRESENT

Mayor: Melanie Bell (Chair)

Councillors: Keith Chadwick, Angela Dale, Helen Grant, Jag Sharma, Gareth Sutterby, Charlene Thirlwell, Michael Ward & Steve Wright

Clerk Philippa Graves

APOLOGIES Cllrs Lynn Nassau (unwell), Stuart Styles (agreed leave) & District Cllr Bev Partridge. Deputy
Clerk Angela Pickersgill (holidays).

1. ELECTION OF MAYOR

Cllr Chadwick proposed Cllr Melanie Bell, seconded by Cllr Thirlwell and was duly unanimously re-elected.
She signed the Acceptance of Office and continued the position of Chairman at the meeting.
A vote of thanks was given to Cllr Bell for her work in the past year where she had continued to raise the profile of Colburn at many more functions; she had been well received and was a good advocate for the ward.

2. ELECTION OF DEPUTY MAYOR

Cllr Dale proposed Cllr Grant, seconded by Cllr Chadwick and Cllr Sutterby proposed himself, seconded by Cllr
Wright. A paper vote was taken and Cllr Helen Grant was re-elected to the position of Deputy Mayor.

3. REPORTS FROM MEMBER REPRESENTATIVES FROM COMMITTEES AND ORGANISATIONS

Cllr Grant had supplied written reports on Colburn Community Primary School and Colburn Village Hall which had been circulated with the agenda. Taken as read. The clerk had made a mistake in regard to the Primary School to which Cllr Sutterby had been appointed representative.

Allotments Report – currently all 20 allotment plots are taken up with keen amateur growers. As well as the long standing plot holders there are a couple of new people who are showing plenty of enthusiasm in getting the plots established how they want them including a couple of ex-Ghurkhas. At the moment a few people are showing interest in obtaining an allotment. We have a waiting list up and running which currently has 3 people awaiting a plot to become vacant, the Secretary knows of a couple more who will be forwarding letters in the next couple of weeks. Only Colburn Ward residents are considered for an allotment plot. People from outside the Ward are directed to their own Parish Councils for assistance. AGM was on 1st February 2017 and was well attended by the majority of plot holders. The problems with the bank account at Yorkshire Bank have now been sorted, and the Treasurer, Chairman and Secretary all have access to the account.

Cllr Dale commented on the above report. Firstly vandalism was a problem because the back fencing was inadequate and may need attention this year. Secondly, with a growing population in Colburn more space was required as the wait list grew longer. The clerk to write to Gary Hudson (area D on Local Plan was mentioned).

Minutes from the Joint Burial Board meetings are circulated as well as minutes from the Planning and Open
Spaces/Play Parks Sub-Committees to all councillors as the meetings take place during the year.

4. APPOINTMENT OF COMMITTEE MEMBERS

The following committee representation was unanimously agreed for the forthcoming year:
Committees:

Colburn Primary School Governors Cllr Gareth Sutterby

Joint Burial Authority Cllrs Keith Chadwick, Angela Dale & Charlene Thirlwell

Allotments Association Cllr Melanie Bell

Yorkshire Local Councils Association Cllr Steve Wright to be nominated

Citizens Advice Bureau Cllr J Sharma

Village Hall Management Committee Cllr Helen Grant

Cllr Melanie Bell to chair meetings of Sub-Committees when available:

Planning Sub-Committee (small planning applications) Cllrs L Nassau, G Sutterby, M Ward & S Wright

All large scale developments are discussed by the whole Town Council.

Planning and Open Spaces/Play Park Sub-Committee Cllrs K Chadwick, A Dale, H Grant & C Thirlwell
Meetings held most months to which all councillors are invited.

5. STATEMENT OF ASSURANCE BY MEMBERS OF THE COUNCIL FOR THE ANNUAL
RETURN

A copy of the Statement of Assurance had been circulated with the Agenda to each Councillor. It was
RESOLVED that the Statement of Assurance be signed by the Chair.

6. APPROVAL OF ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2017 FOR AUDIT

A copy of the Accounts for the year ended 31st March 2017 together with an Asset Register, list of Section 137
payments, breakdown of general administration costs, explanation of variances and a financial risk management assessment had been sent with the Agenda to each Councillor.

It was RESOLVED that the full Accounts information be approved and formally adopted by Colburn Town
Council for audit.
Sarah Pearson, Technical Recorder MOD, had agreed to undertake the Internal Audit.

7. AGREEMENT OF MAYOR’S ANNUAL ALLOWANCE FOR 2017/18

It was RESOLVED that the Mayor’s annual allowance should remain at £1500. Purchase of event/social
occasion tickets are made by the office and mileage/travel costs are additional expenses paid on production of
receipts.

Cllr Dale proposed that the Deputy Mayor receive a nominal sum of £200 to help with their expenses which was seconded by Cllr Bell. It was RESOLVED to make an annual payment of £200 to the Deputy Mayor.

8. ARRANGEMENT OF THE DATES OF MEETING FOR 2017/18

The meeting on the third Monday of the month was to be continued and the Clerk had produced a list of dates for the year: 19 June, 17 July, 18 September, 16 October, 20 November, 18 December (precept setting).
2018 – 19 January, 19 February, 19 March, 16 April and 21 May. It should be noted that the April and May dates may change due to Easter, Bank and school holidays.

The meeting ended at 6.30 pm.