MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 18th DECEMBER 2017 AT 6.15 PM COLBURN VILLAGE HALL
Mayor Melanie Bell (Chair)
Councillors: Helen Grant, Lynn Nassau, Jag Sharma, Gareth Sutterby, Charlene Thirlwell, Michael Ward & Steve Wright
Clerk: Philippa Graves
Deputy Clerk: Angela Pickersgill
There was 1 member of the public present.
1. APOLOGIES – Cllrs Angela Dale & District Cllr Bev Partridge
No attendance – District Cllr William Glover, Cllrs Keith Chadwick & Stuart Styles
2. COUNCILLOR “DECLARATION OF INTERESTS” – item 5, Cllr Grant is a member of the Corporate
3. MINUTES OF THE PREVIOUS MEETING
It was RESOLVED that the Minutes of the Town Council meeting held on 20th Nov and were approved as a true and correct record and were signed by the Mayor
Matters arising – none
The report for period 21st Nov to 14th Dec was circulated at the meeting (full report can be found on the website) and PCSO Katie Whitehead attended.4. POLICE MATTERS
Crime reported for the period 8 incidents; crime reported for same period 2016 was 13.
2 Violence, 1 Theft, 3 Criminal Damage, 1 Burglary residential.
ASB – 22 incidents (same period last year 6). 50% of these reports have occurred at The Broadway and the immediate area although there has been a significant decrease over the last month, possibly the cold weather has been a deterrent.
Six youths identified as regularly involved in ASB are now on Acceptable Behaviour Contracts (ABCs).
This involves North Yorkshire Police, Richmondshire District Council or appropriate housing association, asking the identified youths not to act in a manner which causes or is likely to cause harassment, alarm or distress within the locality of Colburn. Each individual has certain conditions which will last for 6 months. Other agencies are actively involving the youths, encouraging them to engage in other activities that have recently started in the Colburn area. Cllr Grant requested that the damage to the Christmas Tree, fencing and lights was formally reported as Criminal Damage and recorded.
PCSO Kaye and PCSO Whitehead will be holding ward surgeries at the Colburn Library on the following dates. If you have anything you want to discuss then please attend and speak with them.
Saturday at 10.30 – 11.30 on 13th January, 17th February & 17th March
North Yorkshire Community Messenger service is a free service that allows messages to be shared by the Police to members of a specific community area. Messages can be received via email, text, facebook and phone message. It is easy to sign up, just visit www.nycm.co.uk from a PC or smartphone. If you are interested in signing up to community messenger but do not feel confident enough with or have access to the internet please make contact with a member of the team.
Keep up to date with Catterick Policing by joining twitter and follow us @NYPCatterickSNT
Anyone interested in Colburn specific incidents or who is interested in Colburn Community Watch can follow us on TWITTER@colburnwatch.
National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers anonymously on 0800 555 111
In an emergency or where a crime is in progress always call 999. Contact details –
PCSO 3556 Angela Kay firstname.lastname@example.org
PCSO 6602 Katie Whitehead Katie.email@example.com
5. DISCUSSION WITH SUSIE EALES, RDC ON THE PROPOSED PUBLIC SPACES PROTECTION
ORDER (PSPO) FOR THE AREA SURROUNDING THE BROADWAY, WALKERVILLE INDUSTRIAL
ESTATE & COLBURN BUSINESS PARK
The public consultation had closed on Fri 24th November with 585 responses received; the highest number to date for a formal consultation. 59% of the respondents supported the proposed Order as having a positive effect on the situation and the item would be discussed at the next Corporate Board meeting in January 2018.
Susie noted that other agencies were now involved and working together with the youths and they were looking at funding interventions for January such as a drop in zone focal point for youth. The idea was to divert attention into productive, not negative, activities.
The Order would probably cover the complete ward to avoid problems being transferred from one area to another.
The question of likely Boundary changes was raised with the loss of Albermarle area (to Hipswell) and Cleveland Road (to Scotton) but Susie confirmed the plan can be amended if necessary.
Plans are in place in Scarborough and Blackpool for example where they have been 95% effective at reducing unwanted behaviour.
Further updates to follow after Corporate Board meeting. Susie Eales was thanked for her contribution and left the meeting.
6. TO RECEIVE REPORT FROM RICHMOND LEISURE TRUST, AUSTIN GORDON, ON COLBURN
Austin circulated a report on 2017 activities with their aspirations and challenges for 2018. Gary Dale had been appointed Centre Manager in May 2017 and had concentrated on building links with the local community with a new website coming on stream in the New Year. BURST play scheme and Annual Fun Day had been successful and several regional rugby events had been hosted at the Leisure Centre.
The main challenge was to update the gym equipment and create more space within the building to remain competitive in the area especially since the Catterick Leisure Centre received £360K investment in its fitness facilities. A £95k bid had been submitted to Sport England on 18th December with already agreed Section 106 £20k funds and 30% contribution from RDC Social Fund.
The main task for 2018 was to attract as much external funding as possible. The facility operates at a break-even level with user numbers more than quadrupling over the past 5 years.
Cllr Grant asked whether they had explored part exchanging equipment from larger organisations updating their units but Austin Gordon confirmed that they had tried this but been unsuccessful. Phoenix House was in the process of moving departments to different rooms and was likely to dispose of equipment. MoD Covenant Fund was worth pursuing at 40% grant. Cllr Nassau suggested approaching Tesco for funding smaller items. Austin thanked them for their suggestions which would be followed up.
Austin Gordon and Gary Dale left the meeting and would report again in 2018.
7. TO DISCUSS CURRENT STATE OF COMMUNITY ACTION PLAN LED BY CLLR ANGELA DALE
Held over for 15th January meeting.
8. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT
County Councillor Grant gave an update on some of the issues with which she had been involved –
Had attended the MoD Catterick Garrison Development meeting with parishes on 13th December where Lt Col Joe Jordan explained the planned increase in units of approximately 50% (circa 3,000) of service personnel plus their families over the next 15 years (copy of presentation circulated at meeting to councillors). Key
Summary points –
More homes required, development of Brownfield sites will be utilised, improved road infrastructure, Town Centre to be further developed, MoD/NHS health care centre, new school, improved economy and improved area.
Noted changing demographics in a report; insufficient young people to pay for and support an increasing elderly population. Also concerns post Brexit for industries such as hospitality and agriculture where 72% of jobs held by Europeans.
CQC to be more thorough in care home surveys to ensure standards are maintained.
A6136 back in full working order at improved White Shops junction. Traffic flowing well and effectively.
Had attended Passing out Parade of Police Cadets who were proud of their achievement.
9. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN
Cllr Glover – no report received.
Cllr Partridge – Local Plan Working Group meeting was cancelled last Thursday and re-scheduled for 1st February. The Broadway consultation has received a huge response and the report should be going to Corporate Board in January.
Cllr Dale – no report
10. REPORTS FROM OTHER BODIES AND SUB-COMMITTEES
Present membership – Cllr Mel Bell as chair of both sub-committees
Play Park & Open Spaces – Cllrs Keith Chadwick, Angela Dale, Helen Grant & Charlene Thirlwell Planning – Cllrs Lynn Nassau, Gareth Sutterby, Michael Ward and Steve Wright
a. Play Park & Open Spaces Sub-Committee – next meeting to be arranged.
b. Joint Burial Board – latest meeting held on Thurs 14th December at 6pm.
c. Garrison Area Partnership – latest meeting held on Wed 29th Nov at 6 pm, Risedale Sports & Community College, Hipswell
d. Planning Sub-Committee –
Plans agreed by Colburn Town Council:- none
RDC decisions:- – Passed
17/00708/FULL Planning Permission for Installation of Electric Shutter on Shop Front at 15
Broadway, Colburn DL9 4RF (passed 30 October 2017). Clerk noted that this application had not reached the Town Council and on enquiry with Planning it appears that the email had gone astray.
Colburn Business Park update – Bart Milburn, Head of Planning, had sent a copy of the original Report on Ground Remediation and Contamination testing from April 2002 which Cllr Sutterby was reviewing.
Rishi Sunak MP had contacted both RDC and MoD to raise the case with both parties and asked RDC to consider theTown Council’s concerns and inform him of the guidelines they must follow when considering the suitability of land for residential development and whether it is safe for human habitation.
No response received from the Clinical Commissioning Group or the dentist practices.
Cllr Sutterby asked about the banners which Cllr Chadwick had offered to source – Deputy Clerk to chase.
11. CORRESPONDENCE – none
12. FINANCIAL MATTERS –
To set the 2018-19 Precept amount (outline budget attached of known figures)
Brian Bottle, RDC, had sent the latest Council tax base figures which showed an increase in the Council Tax base for 2018/19 to £1425.50 from £1347.50 in 2017/18 due to additional houses. The implication for the precept is:-
a) If the precept remains at £74,125 as 2017/18 the Band D charge would reduce to £52.00
b) If the Band D charge remains at current rate of £55.01, the precept would increase to £78,416.76.
It was RESOLVED to set a precept of £78,400 for 2018/19. Cllr Sharma voted against the resolution as he preferred a reduction in the Band D rate. All other councillors present supported.
Grant application from CAB, Richmondshire & Selby & District – the requested balance sheet was circulated at meeting, part of 26 page financial report.
It was RESOLVED to make a grant of £1000 to the CAB.
Cheques for approval – list circulated at meeting
It was RESOLVED to pay the following cheques presented for 2 signatures:
United Carlton Office Systems – Nov copier charge £43.45
Croft Christmas Trees £180.00
Many Bookkeeping Services Dec payroll £15.00)
PAYE 3rd quarter £173.80) £188.80
Great North Air Ambulance (Section 137 grant) £300.00
Richmondshire DC – Lottery Licence Dec 2017 – Nov 2018 £20.00
Clerk’s salary Dec (+3hrs) £520.05)
Re-imbursements – mileage £7.70) £527.75
Deputy Clerk’s salary Dec (+3hrs) £348.03
Robertson’s Garden Services – 2nd – 24th Nov 4 weeks 80 hrs £1200.00)
Extra labour for Christmas Tree £50.00)
Stump grinder for woods £150.00)
Extras for Christmas Tree erection and Play park repairs £402.78) £1802.78
Newsletter no 10 printing – reimbursement Cllr M Bell £98.00
United Carlton Office Systems – Dec copier charge
13. DATE OF NEXT MEETING: MONDAY 15th Jan 2018 at 6.15 pm followed by Mon 19th Feb.
14. ANY OTHER BUSINESS (at the Chairman’s discretion)
Cllr Grant – gave apologies for January’s meeting.
Cllr Thirlwell – might be late arriving as coming from work.
Cllr Ward – a tree surgeon had pointed out to him that some of the trees in the new woodland strip between The Chase and A6136 taken over by the Town Council, were showing signs of disease. Barry Robertson to be asked to check.
Cllr Bell – thanked everyone for their contribution during 2017 and wished them a Merry Christmas and Happy New Year.
The meeting closed at 7.30 pm.