Contractor makes £950 contribution towards White Shops junction bench, council hears

Colburn Village Hall.

MINUTES OF A MEETING OF COLBURN TOWN COUNCIL
HELD ON MONDAY 20th NOVEMBER 2017
AT 6.15 PM COLBURN VILLAGE HALL

PRESENT

Mayor Helen Grant (Chair)

Councillors: Keith Chadwick, Angela Dale, Lynn Nassau, Jag Sharma, Gareth Sutterby, Michael Ward & Steve
Wright

Clerk: Philippa Graves

Deputy Clerk: Angela Pickersgill

There were 3 members of the public present.

1. APOLOGIES – Cllrs Melanie Bell, Stuart Styles, Charlene Thirlwell & District Cllr Bev Partridge
No attendance – District Cllr William Glover

2. COUNCILLOR “DECLARATION OF INTERESTS” – none

3. MINUTES OF THE PREVIOUS MEETING

It was RESOLVED that the Minutes of the Town Council meeting held on 16th Oct and Open Spaces & Play Parks

Sub-Committee held on 3rd Nov were approved as a true and correct record and were signed by the Mayor.

Matters arising –
Business Park housing proposal – meeting took place on Thurs 16th Nov for business owners to discuss their way
forward, District Cllr Dale attended. Linden Homes has arranged a Public Consultation for Thurs 23rd November at
Colburn Leisure Centre 4 – 7 pm. Following the meeting, the clerk had asked Bart Milburn for information on the
current legal status of the land, whether any covenants exist to protect it, whether any existing planning permission is
in place and whether the land owner can ignore an existing planning permission in order to sell at a the more lucrative
housing development price. See further action under item no 10 & 11.

4. POLICE MATTERS

The report for period 15th Oct to 20th Nov was circulated at the meeting (full report can be found on the website)
Crime reported for the period 28 incidents; crime reported for same period 2016 was 18.
10 Violence, 1 Theft, 3 Sexual Offences, 5 Criminal Damage, 1 Burglary residential, 1 Arson, 1 Crime related
incident and 4 Other offences.
ASB – 67 incidents (same period last year 23). 50% if these reports have occurred at The Broadway.

Ward Surgeries

PCSO Kaye and PCSO Whitehead will be holding ward surgeries at the Colburn Library on the following dates. If
you have anything you want to discuss then please attend and speak with them.
Saturday at 10.30 – 11.30 on 16th December, 13th January, 17th February & 17th March
North Yorkshire Community Messenger service is a free service that allows messages to be shared by the Police to
members of a specific community area. Messages can be received via email, text, facebook and phone message. It is
easy to sign up, just visit www.nycm.co.uk from a PC or smartphone. If you are interested in signing up to community
messenger but do not feel confident enough with or have access to the internet please make contact with a member of
the team.

Keep up to date with Catterick Policing by joining twitter and follow us @NYPCatterickSNT

Anyone interested in Colburn specific incidents or who is interested in Colburn Community Watch can follow us on
TWITTER@colburnwatch.

National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers
anonymously on 0800 555 111

In an emergency or where a crime is in progress always call 999. Contact details –
PC 138 Gary Treweek gary.treweek@northyorkshire.pnn.police.uk
PCSO 3556 Angela Kay angela.kay@northyorkshire.pnn.police.uk
PCSO 6602 Katie Whitehead Katie.whitehead@northyorkshire.pnn.police.uk

5. UPDATE WITH NEIL LINFOOT, NYCC HIGHWAYS REGARDING THE A6136 HILDYARD ROW
TRAFFIC LIGHT UPGRADE

Neil Linfoot reported that the scheme would complete on Thursday 30th November. Ongoing items –

a) Bench on junction corner. ESH main contractors had made a payment of £950 towards the bench and the Town
Council would pay any additional amount for the design of their choice.

b) It was agreed that the traffic lights were better phased at The Broadway which was keeping traffic moving. 2 Keep
Clear signs would be painted on the roundabout at the top of Colburn Lane with the concrete centre of the roundabout highlighted to encourage traffic to stay in lane.

c) Overgrown tree at Lidl was on the list to be removed.

Neil Linfoot was thanked for his attendance throughout the long process and left the meeting. 2 members of the
public also left at this point.

6. DISCUSSION WITH SUSIE EALES, RDC ON THE PROPOSED PUBLIC SPACES PROTECTION
ORDER (PSPO) FOR THE AREA SURROUNDING THE BROADWAY & WALKERVILLE INDUSTRIAL
ESTATE

The public consultation forms had to be received by Fri 24th November and some 500 responses had already been
received, an unprecedented number to a consultation. The area had been extended to include the Business Park.
Whilst the process is underway, 5 youths had been identified by the police as regularly being involved in ASB and are
on Acceptable Behaviour Contracts which involves North Yorkshire Police and Richmondshire DC or appropriate
housing association asking the youths not to act in a manner which causes harassment, alarm or distress. The Contract
lasts for 6 months. Multi-agency monthly monitoring sessions are taking place to discuss incidents in the presence of
a parent/guardian.

If the Public Order is set in place, it could last for a period of 12 months up to 3 years. There would be fines for those
contravening the order over the age of 16 and parents would be held responsible for those aged 10-16. RDC tenants
could lose their homes. Everyone involved has been attempting to avoid criminalising young people but the behaviour
has become excessive. Children’s Services are supporting where possible in the Library and at Youth Meetings.
Member of the public asked why Albermarle area was not included and it was suggested he and other residents
completed a form and requested inclusion. Graffiti had been sprayed on tarmac and the roundabout in the Play Area.
Susie Eales was invited back to the 18th December meeting to update on the consultation results.

7. DISCUSSION ON THE BOUNDARY COMMISSION’S DRAFT RECOMMENDATIONS ON NEW
ELECTORAL ARRANGEMENTS FOR RICHMONDSHIRE DISTRICT COUNCIL

It was proposed to keep Colburn as one ward represented by 2 District Councillors. However the Albermarle area
from Back Lane to Byng Road would fall into Hipswell voting ward and the area south of Sour Beck covering Horne
Road and Area D farmland would be part of an enlarged Scotton voting ward. The Town Council would still be
represented by 11 councillors. There was general acceptance of the proposed plan but objections were raised to
paragraph 57, page 19 which set out revised parish electoral arrangements for Colburn parish which proposed 9
councillors for Colburn Town and 1 each designated for Albermarle (Hipswell ward under new proposals) and
Colburn Moor (Scotton ward under new proposals). Councillors took responsibility for the whole ward irrespective of
where they lived and it was not understood why the Boundary Commission had made proposals for changing parish
representation when their remit was electoral arrangements for Richmondshire District Council. Such a change would
have a detrimental effect on the joint working of Colburn Town Council.
It was RESOLVED the clerk would convey the objections to paragraph 57 to the Boundary Commission.

8. TO APPROVE DESIGN PLANS FOR NEW PLAY PARK (LEAP) AT MARNE GRANGE FROM
LINDEN HOMES

Designs had been circulated with agenda. Cllr Dale noted from her experience of improving and equipping the
various Play areas that swings were the most popular play item and this plan had only one set with one cradle and one flat seated wing. It was RESOLVED to request replacing item C on the design (Spinning Multi Play unit) with
another set of swings so there are a set of 2 cradle swings at A and a set of flat seated swings at C.

9. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT
County Councillor Grant gave an update on some of the issues with which she had been involved –
Colburn Business Park – the question of possible contamination should be addressed as Arras Lines was the railhead
depot handling munitions, diesel with a firing range. Suggested the Town Council ask Rishi Sunak, MP to make a
Parliamentary question for the release of the relevant sale transfer files.
Had attended the Care & Independence meeting which covers mental and sexual health, elderly care and young
people.

10. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN
Cllr Glover – no report received.
Cllr Partridge – report circulated at the meeting – Fort Bridge opening 21st Nov & tree preservation needed in future
planning applications. Still very concerned about ASB on the Broadway with no obvious consequences for the
minority of youths causing trouble.
Cllr Dale – confirmed the telephone conversation she had had with Colin Boynton, Defence Estates, who no longer
held the disposal files from 20 years ago that covered the sale of land for Colburn Business Park but it was established
that housing cannot be built on contaminated land. Councillors therefore agreed to support the proposal from Cllr
Grant that a Parliamentary Question be requested to be made by Rishi Sunak MP for the release of the sales transfer
files so contamination issues can be resolved. Clerk to action.
As Chairman of Richmondshire District Council, it had been a great honour to meet the Nepalese Ambassador who
was keen to make connections with different areas of the UK. Cllr Dale was fully supportive of a twinning idea and
would bring the proposal to the next Garrison Area Partnership Meeting which has the administrative backing of
RDC.
She had attended the Festival of Remembrance at Richmond School.
Commenting on Trees – anyone can apply to put a Tree Preservation Order (TPO) on any tree. No action could be
taken against the trees cut down in the Business Park and she suggested councillors walked “Area D” the proposed
development land below Sour Beck and list any trees that should have a TPO attached. All lists to be submitted to
Open Spaces Sub-committee to take forward.

11. REPORTS FROM OTHER BODIES AND SUB-COMMITTEES
Present membership – Cllr Mel Bell as chair of both sub-committees
Play Park & Open Spaces – Cllrs Keith Chadwick, Angela Dale, Helen Grant & Charlene Thirlwell
Planning – Cllrs Lynn Nassau, Gareth Sutterby, Michael Ward and Steve Wright
a. Play Park & Open Spaces Sub-Committee – next meeting to be arranged.
b. Joint Burial Board – next meeting held on Thurs 23rd November at 6pm.
c. Garrison Area Partnership – next meeting to be held on Wed 29th Nov at 6 pm, Risedale Sports &
Community College, Hipswell
d. Planning Sub-Committee –
Plans agreed by Colburn Town Council:-
17/00648/FULL Planning Permission for Two Storey Side Extension to provide Car Port to Ground
Floor & additional accommodation to First Floor and Loft and Single Storey Rear Extension at 1
Catterick Road, Colburn DL9 4QZ (closed 7 Nov 2017)
17/00773/FULL Planning Permission for Change of Use from Office Building to Martial Arts School
(no internal works proposed) at 2 Battalion Court, Colburn Business Park, Colburn DL9 4QN (closing
27 Nov 2017)
RDC decisions:- – Passed none
Colburn Business Park – the response from Bart Milburn, Head of Planning, was noted. Land use for employment
cannot be protected under the National Planning Policy Framework (NPPF) and the retention of such land for
employment would need evidence that demonstrates the use of the land is likely to happen in the near future. Without
this evidence, the NPPF supports other uses which include housing. RDC had no knowledge of any restrictive
covenants and the Land Registry documents were emailed for information.
Cllr Sutterby asked what else the Town Council could do to support the businesses who wished to expand at the Park
and key players were likely to leave if a planning application from Linden Homes was successful.

Unanimous Actions agreed:-

a) Release a Press Release from the Town Council to Joe Willis to circulate on Richmondshiretoday site raising
awareness of the situation and encourage residents to attend the Linden Consultation Event to be held on Thurs 23rd
Nov.

b) Order a couple of large banners on the lines of “Save Colburn Business Park”. Cllr Chadwick agreed to arrange
with Vistaprint and liaise with the office.

c) Ask Janet Probert, Chief Officer of NHS Hambleton, Richmondshire & Whitby Clinical Commissioning Group,
how they respond to housing development applications, do they simply agree or comment of any possible lack of
health provision.

d) Ask the two dental practices, Alpha and My Dentist, the same question. Are there sufficient appointment spaces?

12. CORRESPONDENCE – none

13. FINANCIAL MATTERS –

Grant application from Great North Air Ambulance – letter circulated with agenda. It was RESOLVED to make
a grant of £300.
Grant application from CAB, Richmondshire & Selby & District – the Town Council has given an annual grant of
£1000 but this year have asked them to bid for a grant similar to other organisations, letter attached with agenda.
Further financial details were requested with a balance sheet.
Cheques for approval – list circulated at meeting
It was RESOLVED to pay the following cheques presented for 2 signatures:
United Carlton Office Systems – Oct copier charge £33.19
Stockton on Tees BC – 2 Mayor’s tickets charity dinner £110.00
Gurkha Passing out Parade & Lunch – 1 Mayor’s ticket £10.00
WAGS Charity Concert – 2 Mayor’s tickets £20.00
Cllr Melanie Bell – Mayor’s dinner (repayment of monies paid into TC a/c) £1235.00
Many Bookkeeping Services Nov payroll £15.00
Cllr Helen Grant – repayment of Poppy Wreath, British Legion £20.00
Clerk’s salary Nov (+5.5hrs) £540.83)
Re-imbursements – mileage £17.05)
Stamps £36.00)
Copy paper £6.50) £600.38
Deputy Clerk’s salary Nov (+5.25hrs) £368.83
Robertson’s Garden Services –
2nd Oct-27th Oct 4 weeks 65 hrs £975.00)
Waste for tip x 2 £53.35) £1028.35
United Carlton Office Systems – Nov copier charge

14. DATE OF NEXT MEETING: MONDAY 18th Dec 2017 at 6.15 pm (Precept Setting) followed by Mon 15th
Jan 2018.

15. ANY OTHER BUSINESS (at the Chairman’s discretion)

Cllr Dale – Sat 25th Nov – Charity Tea in aid of Village Hall
Thurs 7th to Sat 9th Dec – Panto in Village Hall
Fri 8th Dec – Primary School Fair
Sat 9th & 30th Dec, 9 am to 11.30 am – Chairman available in Richmond Town Hall
Mon 25th Dec – Community Christmas Dinner. Please book places.
Cllr Wright – requested to put Community Action Plan back on agenda for December
Cllr Sharma – was equally pleased to support the twinning town proposal from the Nepalese Ambassador and they
would be looking for 3 similar towns.

The meeting closed at 8.20 pm.