Minutes of the Colburn Town Council annual meeting on May 14.
1. ELECTION OF MAYOR
Cllr Dale proposed Cllr Helen Grant, seconded by Cllr Chadwick and Cllr Sharma proposed Cllr Ward, seconded by Cllr Wright. A paper vote was taken and Cllr Grant was duly elected. She signed the Acceptance of Office and continued the position of Chairman at the meeting.
Cllr Bell thanked Cllr Grant for her sustained support as deputy during her 2 years of office which she had greatly enjoyed, had met many new people and widened the profile of Colburn to Darlington, Stockton-on-Tees, Barnard Castle amongst others. Cllr Ward thanked Cllr Bell for her excellent work on behalf of the Town Council.
2. ELECTION OF DEPUTY MAYOR
Cllr Dale proposed Cllr Ward, seconded by Cllr Bell and Cllr Wright proposed Cllr Sutterby, seconded by Cllr Sharma. A paper vote was taken and Cllr Michael Ward was elected to the position of Deputy Mayor.
3. REPORTS FROM MEMBER REPRESENTATIVES FROM COMMITTEES AND
ORGANISATIONS
Cllr Grant had supplied a written report Colburn Village Hall which had been circulated with the agenda. Taken as read. Allotments Association – currently all 20 allotment plots are being cultivated with a waiting list of 3 persons wanting to join. Some minor vandalism on one of the plots, but fence/barbed wire has been reinforced and no further problems have been reported.
Problems encountered throughout the year with Yorkshire Water putting their padlock on the full chain and inadvertently locking everybody out. This has been resolved by shortening the chain on the lower gate.
No complaints received from any neighbours or plot holders. Minutes from the Joint Burial Board meetings are circulated as well as minutes from the Planning and Open Spaces/Play Parks Sub-Committees to all councillors as the meetings take place during the year.
| 4. | APPOINTMENT OF COMMITTEE MEMBERS |
| The following committee representation was unanimously agreed for the forthcoming year: | |
| Committees: Joint Burial Authority Allotments Association Yorkshire Local Councils Association Village Hall Management Committee |
Cllrs Angela Dale, Lynn Nassau & Michael Ward Cllr Melanie Bell Cllr Steve Wright Cllr Melanie Bell |
Cllr Helen Grant to chair meetings of Sub-Committees when available:
Planning Sub-Committee (small planning applications) Cllrs Keith Chadwick & Michael Ward
All large scale developments are discussed by the whole Town Council.
Planning and Open Spaces/Play Park Sub-Committee Cllrs Angela Dale, Jag Sharma, Gareth Sutterby & Charlene Thirlwell. Meetings held most months to which all councillors are invited.
5. ANNUAL GOVERNANCE STATEMENT BY MEMBERS OF THE COUNCIL FOR THE
ANNUAL RETURN
A copy of the Annual Governance statement had been circulated with the Agenda to each Councillor. It was
RESOLVED that the Annual Governance Statement be signed by the Chair.
6. APPROVAL OF ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2018 FOR AUDIT
A copy of the Accounts for the year ended 31st March 2018 together with an Asset Register, list of Section 137 payments, breakdown of general administration costs, explanation of variances and a financial risk management assessment had been sent with the Agenda to each Councillor.
District Cllr Glover queried the high cost of the bench at White Shops and asked for a breakdown of cost of item, delivery and setting up costs. The item was confirmed as having stainless steel cube legs with curved hardwood seat slats, delivery £130 and was set up by the Maintenance man. A grant of £950 had been received.
It was RESOLVED that the full Accounts information be approved and formally adopted by Colburn Town Council for audit.
Sarah Pearson, Technical Recorder MOD, had agreed to undertake the Internal Audit.
7. AGREEMENT OF MAYOR’S ANNUAL ALLOWANCE FOR 2018/19
It was RESOLVED that the Mayor’s annual allowance should remain at £1500. Purchase of event/social occasion tickets are made by the office. It was RESOLVED that only the Mayor’s ticket would be purchased in future, a consort should be self-financing.
It was RESOLVED to continue an annual payment of £200 to the Deputy Mayor.
8. ARRANGEMENT OF THE DATES OF MEETING FOR 2018/19
The meeting on the third Monday of the month was to be continued and the Clerk had produced a list of dates for the year: 18 June, 16 July, 17 September, 15 October, 19 November, 17 December (precept setting).
2019 – 21 January, 18 February, 18 March, 15 April and 20 May.
Cllr Dale proposed that the process of electing Mayor/Deputy Mayor took place earlier in the year Feb – April with a formal handover at the Annual Meeting to include representation on committees/outside bodies. This allowed time for those in new positions to confirm diary dates for social events and meetings.
It was agreed to review the Standing Orders to ensure action was following the approved procedures (see 5f, page 183 of Standing Orders) in December.
The meeting ended at 6.40 pm and Cllr Wright left the meeting with apologies for the monthly meeting.
Minutes form the May monthly meeting of Colburn Town Council on May 14.
There were 3 members of the public present. District Cllrs William Glover & Bev Partridge attended.
1. APOLOGIES –Cllrs Steve Wright. Cllr Bell left the meeting at 6.55 pm and Cllr Styles at 7.05 pm.
Cllr Bell requested leave from meetings until September which was agreed.
2. COUNCILLOR “DECLARATION OF INTERESTS” – none
3. MINUTES OF THE PREVIOUS MEETING
It was RESOLVED that the Minutes of the Town Council meeting held on 16th Apr were approved as a true and correct record and were signed by the Mayor.
Matters arising – none
4. POLICE MATTERS
Report for period 12th Apr to 9th May was circulated at the meeting (full report can be found on the website).
Crime reported for the period 20 incidents; crime reported for same period 2016 was 16.
14 Violence, 1 Sexual, 4 Criminal Damage, 1 Crime related offence.
ASB – 14 incidents (same period last year 34). The large group of youths causing issues on the Broadway are now spending their time at Colburn Business Park which is being patrolled regularly with youths being moved on where appropriate.
Three youths identified as regularly being involved in ASB are on Acceptable Behaviour Contracts (ABCs). Included in this is one young female whose ABC was put on hold due to ‘positive behaviour’ but is coming back to police notice
Two local youths have already been issued with a FPN (Fixed Penalty Notice) from RDC under the PSPO as they have breached one of the set conditions. A number of further breaches are currently being investigated and FPNs will be issues in due course.
Cllr Dale asked for the dates of the smashed windows at the Business Park and she was concerned at the small number of FPN’s considering the amount of ASB recorded. Other members had concerns about the extent of use of Dispersal orders and the process involved in implementing the PSPO. It was agreed to invite Inspector Gee or a senior officer to discuss at the June meeting.
Ward Surgeries
PCSO Kaye and PCSO Whitehead will be holding ward surgeries at the Colburn Library on the following dates. If you have anything you want to discuss then please attend and speak with them.
Saturday at 10.30 – 11.30 on 19th May, 23rd June, 28th July, 25th August & 22nd September
North Yorkshire Community Messenger service is a free service that allows messages to be shared by the Police to members of a specific community area. Messages can be received via email, text, facebook and phone message.
It is easy to sign up, just visit www.nycm.co.uk from a PC or smartphone. If you are interested in signing up to community messenger but do not feel confident enough with or have access to the internet please make contact with a member of the team.
Keep up to date with Catterick Policing by joining twitter and follow us @NYPCatterickSNT
Anyone interested in Colburn specific incidents or who is interested in Colburn Community Watch can follow us on TWITTER@colburnwatch.
National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers anonymously on 0800 555 111
In an emergency or where a crime is in progress always call 999.
Contact details – PCSO 3556 Angela Kay angela.kay@northyorkshire.pnn.police.uk PCSO 6607
Katie Whitehead Katie.whitehead@northyorkshire.pnn.police.uk
5. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT
County Councillor Grant gave an update on some of the issues with which she had been involved –
A6136, large temp cover over drain at White Shops junction would be removed when remedial work completed
Keep Clear hatching had been installed at roundabout top of Colburn Lane/A6136
Attended a variety of meetings – ringing in potholes as seen
Cllr Styles queried cracked cover in street opposite 5 Watermint Way (reported previously)
The extra white lining at Whiteshops junction to aid crossing traffic would not be installed
Cllr Dale commented that the junction A6136/turning to Fort Bridge was dangerous as could be seen from the 4 road traffic accidents already recorded.
It was RESOLVED to write to David Bowe NYCC expressing the Town Council’s concern, albeit in a neighbouring parish, as to the safety for road users and requesting that the junction is properly lit for both vehicle traffic and pedestrian/cyclist use. If accidents continue then conversion to a roundabout should be considered.
6. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN
Cllr Bill Glover – the RDC Annual Meeting would be taking place on Tuesday 15th May.
Cllr Partridge – stated that she would be opposing both the current planning applications – Shepherd Huts at Hildyard Arms and additional housing at Arc Factory and was still pursuing repair of lights at The Broadway.
She confirmed that ASB towards the Chinese takeaway shop and Gurkha store had reduced but supported the request for Inspector Gee to explain the current policing with regard to the PSPO at June’s meeting.
Cllr Dale – reported that she had completed her tenure as Chairman of Richmondshire District Council, a role that she had thoroughly enjoyed and it had been a great learning process. Money had been raised for charities and the profile of Colburn raised through the use of the Village Hall, Hanson Club and Church Hall for major social occasions. She thanked Cllr Glover for his support as Deputy throughout the year. The first Garrison Gathering to link in with the Tour de Yorkshire had been a great success. Creating the 7000 plastic flowers for the Land Art Event had needed the
help of local community groups, youth groups and the primary school and been quite an experience. Scrutiny committee was looking at PSPO and she was meeting with police commissioner’s office on Wednesday.
7. REPORTS FROM OTHER BODIES AND SUB-COMMITTEES
Present membership – Cllr Helen Grant as chair of both sub-committees
Play Park & Open Spaces – Cllrs Angela Dale, Jag Sharma, Gareth Sutterby & Charlene Thirlwell
Planning – Cllrs Keith Chadwick & Michael Ward
a. Play Park & Open Spaces Sub-Committee – next meeting to be arranged
A meeting for all with major Linden representatives had been arranged for 2 pm on Friday 18th May at Marne Grange proposed Play park site.
b. Joint Burial Board – mins of meeting held on Thurs 15th Mar circulated by email together with agenda for Annual Meeting to be held on 17th May.
c. Garrison Area Partnership – meeting to be held on Wed 7th Mar at 6 pm, Tunstall Village Hall was postponed due to adverse weather.
d. Planning Sub-Committee –
Plans agreed by Colburn Town Council:-
18/00235/FULL Planning Permission for Garage Conversion at 7 Beechwood Grove, Colburn DL9
4WA (closed 15 May 2018)
18/00217/FULL Planning Permission for Placement of Two Shepherd Huts within the Grounds to be used as Holiday Accommodation at Hildyard Arms, Colburn Lane, Colburn DL9 4PD (closed 15 May 2018). The application is supported as it provides additional income for the business and provides accommodation for walkers using the Coast to Coast footpath. However, an adjacent neighbour has objected and is concerned about the potential loss of amenity and noise. Six Conditions to minimise the impact on residents have been requested to be added to the application based on placement of huts, design, additional screening, sympathetic external lighting for both residents and wildlife, noise curfew and prohibition of
firepits and BBQs. Full text available on request.
Plans objected to by Colburn Town Council:-
18/00202/AORM Approval of Reserved Matters Application following Outline Approval of Planning
Permission 12/00669/OUT for Reserved Matters and Discharge of Conditions at Arc Factory Cso, off Catterick Road, Colburn DL9 (closing 3rd May 2018)
The clerk was asked to enquire as to why the housing development part of the overall scheme was being allowed to proceed and what was the proposed community gain. There was concern about the site access, the negative position the Hanson Club found itself in with just 4 parking spaces and the Colburn surgery which was incapable of handling the current workload.
RDC decisions:- –
18/00062/FULL Planning Permission for Replacement of Dilapidated Sheds with Replacement Shed (Retrospective) (passed18 April 2018)
Condition – the garage/workshop approved shall not be used for commercial purposes.
18/00060/FULL Planning Permission to Move Existing Fence (retrospective) at 15 Rosebud Way,
Colburn DL9 4RY (REFUSED 28 March 2018)
Reason – the erection of fence immediately adjacent to the existing driveway for the property means there is a severe lack of visibility for drivers of vehicles exiting the driveway when looking eastwards.
8. CORRESPONDENCE – none
9. FINANCIAL MATTERS –
Grant application from Garrison Gathering
At the meeting held on 16th April, it was agreed in principle to grant fund the sum of £250 towards this public event in May which is £500 short of the necessary figure. Monies required for hire of public toilets.
It was RESOLVED to make this payment of £250 to Garrison Gathering Fund. Cllr Dale to provide account details.
Cheques for approval – list circulated at meeting
It was RESOLVED to pay the following cheques presented for 2 signatures:
| United Carlton Office Systems – Apr copier charge Many Bookkeeping Services – May payroll Clerk’s salary May (+13.5hrs) Copypaper |
£63.89 £15.00 |
£630.78) £5.50) |
| Mileage Deputy Clerk’s salary May (+4hrs) Robertson’s Garden Services – 28th Mar – 20th Apr 4 weeks 80 hrs Tree dismantled & disposed Bin bags United Carlton Office Systems – May copier charge |
£37.95) | £674.23 £394.93 |
| £1200.00) £200.00) £4.48) |
||
| £1404.48 |
10 DATE OF NEXT MEETING: MONDAY 18th June 2018 commencing at 6.15 pm
11. ANY OTHER BUSINESS (at the Chairman’s discretion)
Cllr Dale – Afternoon Tea in Village Hall at the end of the month
Cllr Grant – reminded everyone of the resurrected Colburn Gala 5th – 8th July. The Town Council would be corganising the Church Service and Gardening/Scarecrow competition but there would also be a flower festival in St Cuthberts Church, Sports, Afternoon tea for presentations of competition awards, AM Hams doing a production and a Boundary Walk. Cllr Sutterby was asked to lead and organise Boundary Walk.
The meeting closed at 7.45 pm.
